1. Executive Summary

The UNSW Relocation Expenses document establishes guidelines for payments of transport fares and relocation expenses for new appointees to UNSW. It is also designed to promote an innovative and flexible suite of remuneration strategies that can:

• assist in a seamless settlement of interstate / overseas appointees; and
• maximise the flexibility Faculties and Divisions ('Budget Units') have with respect to the use of their available funds to secure the services of a preferred candidate whilst assuring compliance with taxation regulations.

The guidelines do not create additional entitlements for new appointees nor additional costs for a Budget Unit. Rather, the guidelines provide information about flexibilities available to a Budget Unit when trying to attract the best potential candidate to work at UNSW.

The University has engaged the expert services of Crown Relocations in order to facilitate the relocation of new appointees from overseas and locally within Australia. Budget Units should use Crown Relocations to manage all of the aspects of the relocation. Indicative costs of relocations for single and family packages are available from Crown. Crown can source comparable quotes from other companies, however Crown will always oversee the whole relocation in order to guarantee a seamless and successful relocation. Budget Units should work through Human Resources when engaging the services of Crown. For further information about Crown's suite of services please see Crown's website: http://www.crownrelo.com

Note:

1. It is the responsibility of the Budget Unit employing the new staff member to negotiate the individual components of relocation expenses and to make all arrangements for travel and relocation. Expert advice is available from Human Resources.
2. All payments are Fringe Benefits Tax (FBT) exempt except where noted*.
3. All payments are made through Accounts Payable except where noted**.
4. Payments for additional expenses may be made, however, they may attract FBT.

2. General Information (fares and relocation expenses)

Please note: Airfares are not included in these expenses

The University will pay standard relocation expenses and fares for appointments to academic or senior general staff positions, where the appointment is for three or more years' duration. The Budget Unit meets all expenses set out in this document.

2.1 Transportation Fares

Costs for relocation transport, including meals and accommodation en route for an employee and family members can be provided by the University.

2.2 Appointees from Overseas

The University arranges for the UNSW travel agent to purchase an economy class air ticket(s) for direct travel from present location to Sydney or Canberra (in the case of appointments to the University College at the Australian Defence Force Academy) for the appointee, partner, dependent children or dependent students.

2.3 Appointees within Australia

The University arranges for the UNSW travel agent to purchase an economy class air ticket(s) from domicile to Sydney or Canberra, as appropriate, for the appointee, partner and dependent children. If travel is by car the University will pay the cost of equivalent economy air fare(s), or the costs of car mileage allowance, whichever is the greater.

Note: The appointee is not to arrange or pay for her/his own airline ticket(s)
*FBT will apply to a reimbursement of the car expenses where it is calculated by the distance travelled. However, the taxable value can be reduced by the amount that would otherwise be claimed in the employee's annual income tax return. The employee must fill in a declaration when the claim is submitted.

2.4 Time Limits for Reimbursed Funds

Generally, an appointee should claim relocation expenses within 12 months from the date of appointment.

2.5 Guideline Maximum Dollar Limits for Relocation Expenses

The reimbursement will be made on the basis set out below for amounts up to but not exceeding those shown below.

Note: The Budget Unit may make a higher payment than the maximum if special circumstances warrant this.

(a) From the American Continent
Appointee with partner:	$A14,000 + $A800 for each dependent child or dependent student
Single Appointee:	$A8,000
(b) From New Zealand , Papua New Guinea  or Fiji
Appointee with partner:	$A5,000 + $A600 for each dependent child or dependent student
Single Appointee:	$A3,600
(c) From other Overseas areas
Appointee with partner:	$A14,000 + $A800 for each dependent child or dependent student
Single Appointee:	$A8,000
(d) From within Australia but outside of NSW and the ACT
Appointee with partner:	$A4,000 + $A500 for each dependent child or dependent student
Single Appointee:	$A3,000
(e) From outside Sydney but within NSW or the ACT (Appointee to Kensington Campus)
Appointee with partner:	$A3,000 + $A500 for each dependent child or dependent student
Single Appointee:	$A2,200
(f) From within NSW (Appointee to University  College, ADFA)
Appointee with partner:	$A3,000 + $A500 for each dependent child or dependent student
Single Appointee:	$A2,200

2.6 Repayment on Cessation of Employment

Where fares and/or relocation expenses are paid by the University and the appointee leaves the University less than three years after taking up duty, then the appointee must repay to the University the sum of money calculated as follows:

Method of Calculation

Months of service before resignation effective:	=	a
Total cost incurred by the University:	=	b
Sum payable (in $A) by appointee:	=	(36 - a) x b 36

The sum of money so calculated is deemed a debt to the University and will be recovered by it.

Further information:
Faculty HR Consultant