Human Resources at UNSW is committed to ensuring personal information collected or held by Human Resources is handled in accordance with the Privacy and Personal Information Protection Act 1998 (NSW) ("the Act"). Human Resources does this in the ways explained below.

 

 

 

When you apply for a position, or on commencement of employment at the University, you are asked to supply information to the University to enable processing of your employment and to maintain ongoing employment related functions. Generally this information includes: Name, Address, Telephone Number/s, Fax Numbers, E-mail addresses/s, Date of Birth, Gender, Citizenship, Ethnic origin, Passport Details, Disabilities, Health details, Web Address, Previous Employment details, Qualifications, Salary Details, Bank Account details and Tax File Numbers.

 

At the time information is being collected, you will be advised if there is a legal requirement to supply the information requested. For example, if it is required by immigration or tax law.

 

In most instances personal information is collected directly from you, except in special circumstances where information about you may be obtained from third parties, such as under the Child Protection (Prohibited Employment) Act 1998.

 

 

Human Resources collects personal information as part of our contractual relationship with individuals to allow the University to ensure payment for employment services rendered.

 

 

Personal information collected or held by Human Resources will be used for managing processes associated with your employment relationship with the University. Activities may include Payroll, Human Resources management, Superannuation, Risk Management (Workers Compensation Insurance), Recruitment, Internal/External Audit.

 

Personal information may also be used in statistical or aggregated forms for University planning or for purposes required by Australian government legislation, for example Australian Taxation Office legislation.

 

 

 

Human Resources store your personal information in a combination of electronic and paper formats. Stringent security procedures in combination with physical and technological systems, provide a robust security environment which restricts access to authorized personnel only. Personal information is disposed of in accordance with the State Records Act 1998 (NSW), other legal instruments and normal administrative practice. Material is destroyed via a secure service provider.

 

 

 

In general, Human Resources will only disclose your personal information to third parties if you have authorised the third party, such as Financial Institutions or Superannaution Funds, to have access to your personal information with the following exceptions:

We do not sell, rent or trade your personal information. Personal information is not released outside the University except in the circumstances described above.

 

No personal information about staff will be released to the media by Human Resources without the consent of the individual concerned and consultation with the Media Office.

 

 

 

You have the right to access personal information held about you by the University. You are also entitled to request that personal information held about you is accurate and up-to-date, and therefore be amended accordingly. As the accuracy of information held depends largely on the information you provide, we recommend that you:

 

To access your personal information contact Human Resources on telephone: (02) 9385 2711 or email: hr@unsw.edu.au.

 

 

If you believe your privacy has been breached by the University, you should approach the Director, Human Resources to request an internal review under Part 5 of the Act. Complaints under the Act may be made to the University Privacy Officer.

UNSW Privacy Officer
Telephone: (02) 9385 2860
Email: privacy@unsw.edu.au
Web: www.privacy.unsw.edu.au