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2.0 Planning for OHSMS Implementation

WHY	The University will establish plans to facilitate the implementation of the OHSMS in the workplace.
WHAT	UNSW has developed sample 'corporate' level implementation plans aimed at the senior management levels of the university and a sample local implementation plan aimed at the local work area.
HOW	The Senior Management of the University will use the corporate level implementation plans as guidance for overall OHSMS implementation within their levels of responsibility.  The sample local area plan can be adopted by an individual work area and implemented to suit their specific requirements. All new workplaces that become affiliated with UNSW can use these sample plans to begin implementation of the OHSMS. Once the OHSMS is implemented, the OHSMS review procedure will be the mechanism by which on-going monitoring, review and OHS system improvement will be carried out.

• sample OHSMS Implementation plan Corporate - Council and VC
• sample OHSMS Implementation plan Corporate - COO
• sample OHSMS Implementation plan Corporate - Deans
• sample OHSMS Implementation plan Corporate - DVCs
• sample OHSMS Implementation plan Local

2.1 Planning for OHS Risk Management

WHY	The organisation shall establish, implement and maintain a risk management program.
WHAT	UNSW has developed a risk management program to identify all foreseeable hazards and assess and control the associated risks during planning of all activities.
HOW	The UNSW OHS Risk Management Program must be used during planning of all activities.

• UNSW OHS Risk Management Program

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2.2 Design Control

WHY	The organisation must establish and maintain procedures to ensure the identification and control of OHS risks resulting from the design process. This process must take into account legislative requirements, standards and codes of practice where applicable.
WHAT	UNSW has established procedures that define OHS requirements in design documentation. Personnel involved in the design phase must be suitably skilled and experienced. This requirement applies to all UNSW staff who design or refurbish UNSW facilities or plant and equipment.
HOW	All UNSW staff who undertake projects related to building design and construction and the refurbishment of rooms and laboratories, must ensure this work is co-ordinated by UNSW Facilities Management. UNSW Facilities Management must ensure all building design projects are conducted using the Guidelines for the Management of OHS (Construction).    All UNSW staff designing plant and equipment must follow the UNSW OHS Plant Procedure particularly the Design Control Section.

• UNSW OHS Plant and Equipment Procedure

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2.3 Purchasing and Acquisition

WHY	The organisation must develop and implement a system for measuring the capacity of suppliers of goods, services and human resources to comply with OHS specifications and requirements.
WHAT	UNSW will incorporate all OHS requirements into the UNSW Accounting Manual.
HOW	All UNSW staff must implement the OHS requirements of the UNSW Accounting Manual. This includes completing a safe purchase checklist for goods that pose OHS risks, prior to purchase.

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2.4 Emergency Preparedness

WHY	The organisation shall identify all potential emergency situations, risks and document emergency procedures and plans for the preparedness of, planning for, response to and recovery from incidents or emergencies that may cause harm, injury, illness or death to people, assets and the environment.
WHAT	UNSW must document an emergency risk register which identifies all potential emergency situations.    UNSW must develop, maintain, review and test the UNSW Emergency Site Plan which outlines preparedness, planning, response and initial recovery measures for UNSW.    UNSW must develop and maintain site specific emergency plans as required for Development Applications set by State Planning arrangements. UNSW has developed a Business Continuity Plan.
HOW	UNSW Security will, in consultation with the UNSW community, complete an Emergency Risk Register. UNSW Security will develop, implement, maintain and test an Emergency Site Plan and will communicate this plan to relevant stakeholders. UNSW Security will plan evacuation drills and maintain a schedule and register of evacuation drills.

• UNSW Emergency Site Plan
• Schedule of evacuation drills

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2.5 Research Design

WHY	The organisation is required to plan for OHS in the design phase of research activity to effectively identify, assess and control risks.
WHAT	UNSW is currently reviewing it's Research OHS Toolkit to assist researchers integrate occupational health and safety into their research plans and processes.
HOW	All principal investigators and project supervisors are required to implement the system described in the Research OHS Toolkit.

• Research OHS Toolkit  
• UNSW Research Services

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2.6 Legislation

WHY	The organisation shall establish, implement and maintain procedures to identify and have access to all legal and other requirements that are directly applicable to OHS.
WHAT	UNSW has established access to relevant sources of legislation applicable to UNSW activities.
HOW	Use the links provided to assist you in identifying the legislation, standards and codes of practice and other sources of information applicable to your activity.

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