---

4.1 OHS Risk Management Program

WHY	The organisation shall establish, implement and maintain a risk management program so that all foreseeable hazards are identified, assessed and controlled.
WHAT	UNSW has developed the OHS Risk Management Program which contains procedures to address all stages of OHS risk management.
HOW	The Risk Management Program describes the legal requirements and procedures used to facilitate the early identification of foreseeable hazards, assessment of risk and implementation of control mechanisms.   Using the procedures in the OHS Risk Management Program, you must identify all foreseeable hazards, assess the associated risks and implement controls.   These procedures will assist you cover risk management phases from design and planning phases through to corrective action. by using design control, hazards associated with plant and buildings can be detected and rectified at an early stage; by using the OHS Purchasing Guideline and the UNSW Accounting Manual, hazards can be identified and rectified prior to goods and services entering the workplace; by using the Hazard Identification Procedure you will identify the actual and foreseeable hazards and risks to your health and safety; by using the Hazard and Risk Register you will establish an OHS risk profile of your workplace, School, Faculty and the University; by using the Hazard and Incident Reporting Procedure you will be able to: encourage early reporting and corrective actions; reduce the number of incidents arising from UNSW activities; enable senior management to identify areas of concern; facilitate corrective actions to address the causes of the hazards or incidents. by using the Risk Assessment and Control Procedure you will be able to assess the risk level posed by your identified hazards and implement effective control measures; by using the Process Control Procedure any new building work or refurbishment incorporates UNSW OHS requirements; by using the Corrective Actions Procedure, UNSW can assure that the identified hazards are tracked and controlled.

• Corrective Action Register template
• OHS Hazard, Incident, Injury and Illness Report Form
• Incident Investigation form (OHS003)
• Purchasing -Pre/Post Purchasing Checklist 
• Purchasing - Supplier OHS Declaration
• Safe Working Procedure form
• OHS Hazard and Risk Register template - Faculty
• OHS Hazard and Risk Register template - School
• OHS Hazard and Risk Register template - UNSW
• OHS Hazard and Risk Register template - Work Unit
• Risk Assessment and Control form

---

4.2 Document and Record Management

WHY	The organisation must establish and maintain a system to control OHS documentation to ensure currency and relevancy.
WHAT	UNSW has established the OHS Document and Records Control Procedure for accessing, maintaining, identifying, collecting, indexing, filing, storing and disposing of OHS records.
HOW	You are required to maintain a register of all OHS documents and records in accordance with this procedure.

---

4.3 OHS Training

WHY	The organisation shall establish a structured system of training to ensure individuals receive appropriate and relevant OHS information, instruction, supervision and competency assessment to ensure they can safely carry out their work.
WHAT	UNSW has an OHS Training Procedure which establishes the mechanisms for the identification and documentation of training needs and competencies.
HOW	Supervisors must ensure the OHS competency of employees, contractors, labour hire, students and visitors is identified and assessed prior to their safely carrying out the tasks associated with their position responsibilities.   Written Training Plans based on a training needs analysis must be undertaken to ensure relevant OHS training is provided at key times in an operational cycle (induction, risk assessment, new plant, and new job).   Supervisors must ensure that the relevant OHS training program is undertaken prior to personnel safely carrying out the tasks associated with their position responsibilities.   All OHS training records must be maintained on NSS Administer training.

• UNSW OHS Training Procedure
• Checklist - UNSW Generic OHS competency profile

• OHS Competency assessment form - A (Staff)
• OHS Competency assessment form - B (Supervisors)
• OHS Competency assessment form - C (Management)
• OHS Competency assessment form - Template 
• Training Attendance Form 
• Training plan template
• Training needs analysis template
• OHS Induction form for new staff

---

4.4 Specific Hazards Management

WHY	The organisation must identify any foreseeable hazards that may arise from the conduct of its business activities.
WHAT	UNSW has identified specific hazards in relation to its activities and has established control mechanisms for those activities.
HOW	UNSW has developed procedures, guidelines and tools for the management of specific hazards.    Staff are required to follow the procedures, guidelines and tools provided for each specific hazard.   Hazards for which no procedure exists must be controlled by implementation of the UNSW Risk Management Procedure.

---

4.5 Emergency Preparedness and Response

WHY	The organisation shall identify all potential emergency situations. Emergency procedures and plans for the preparedness of, planning for, response to and recovery from incidents or emergencies must be documented.
WHAT	UNSW has developed an Emergency Procedure, the UNSW Site Emergency Management Plan, First Aid Policy, and Emergency Management Policy.   UNSW will implement and manage the 'emergency control teams' in accordance with AS3745 and AS1851.   UNSW will appoint First Aid Officers, maintain a register and communicate this arrangement to the UNSW community.   UNSW will establish emergency control teams.   UNSW will provide adequate training and resources for personnel identified as 'emergency control teams', 'first aid officers', security and engineering/support personnel.   UNSW Security will conduct an emergency evacuation drill per building as a minimum and maintain a register of emergency evacuation drills.
HOW	Divisions and Faculties are required to implement the UNSW Site Emergency Management Plan, Emergency Procedure, First Aid Policy, and Emergency Management Policy.   Divisions and Faculties are required to establish emergency control teams and appoint First Aid officers.   Divisions and Faculties will provide appropriate training and resources to facilitate emergency preparedness and response.   Faculties and Divisions will commit to arrangements established by the UNSW Business Continuity Plan, in particular to the initial recovery arrangements from incidents and emergencies.   Divisions and Faculties must participate in emergency evacuation drills.

---