Reimbursement Items

Eligible Relocation Items

The following items are recognised as eligible relocation expenses, as defined by the Australian Taxation Office (ATO) and an appointee can be reimbursed the up to the value as described in their relocation agreement with UNSW:


1.   Travel
 
Domestic Travel
One-way, economy airfares, via the most direct route from the appointee’s city/town of origin to the UNSW location in which their new position is based (normally Sydney or Canberra) for the appointee, their partner and accompanying dependents (taxi fares to and from airports may be included).
If travel is by car, the University will pay a mileage allowance. For further information, please contact UNSW Finance for further information – refer to: http://www.fin.unsw.edu.au/InformationCentre/FormsDirectory.html.
 
International Travel
One-way, economy airfares, via the most direct route from the appointee’s city/town of origin to the UNSW location in which their new position is based (normally Sydney or Canberra) for the appointee, their partner and accompanying dependents (taxi fares to and from airports may be included).
 
 
2.   Visa  and related costs
 
The costs associated with obtaining a visa (including health and police checks and migration agent fees) for the appointee, their partner and accompanying dependents.
For information about the University’s current procedures on visa sponsorship, please contact your Human Resources representative.
 

3.   Relocation of personal effects
 
Removal expenses incurred for the packing, removal, and transportation/shipment of household goods and personal effects to the new location can be reimbursed.
Transportation of motor vehicle(s) is applicable for domestic relocations only.
The packing, transportation and shipment of professional belongings (including books and papers, academic and professional equipment and the like) from both home and office locations is also considered an eligible reimbursement item.
 
 
4.   Storage expenses
 
Costs associated with the storage of household effects at the destination location, for a maximum period of 6 months only. The University will not accept responsibility for any claims for damage to, or loss of, goods whilst in storage.
 
 
5.    Insurance coverage
 
The fees associated with insurance cover for the packing, removal, transportation/shipment and storage of household/personal/professional effects can be claimed for reimbursement. The University will not accept responsibility for any claims made for damage to, or loss of, goods during any period of the relocation or storage.
 
 
6.   Pet relocation
 
All reasonable expenses associate with the relocating of domestic pet(s) can be claimed for reimbursement.
 
 
7.   House cleaning
 
A one-off cost for internal cleaning of the appointee’s primary residence, in their place of origin after household goods removal can be claimed.
 
 
8.   Temporary accommodation
 
The following temporary accommodation periods for reimbursement are considered eligible:
a. Prior to departure in the appointee’s place of origin. Maximum reimbursement period is for 1 week only
b. New location (i.e. Sydney) Maximum reimbursement period is for 8 weeks only
 
 
9.   Utility Connection
 
Utility connection fees for water, gas, electricity and landline telephone once the appointee has moved into permanent accommodation in the new location can be claimed (only once) as an eligible relocation expense. However, this does not include internet connection, aerials, mobile telephone connection, or service fees. If costs are incurred for utility connection/disconnection in a temporary residence, these are not considered to be eligible reimbursement items.
 
 
10.   Settlement services
 
Settlement services provided to an appointee via a relocation service provider, which include the following, are considered eligible reimbursement expenses:
  • Airport transfer/meet and greet;
  • City orientation;
  • Rental home search;
  • Partner career support services;
  • Cross cultural briefing; and
  • School search.
 
 
11.   Tax services
 
The costs associated with the engagement of an independent taxation agent for advice can be claimed for reimbursement.  The University strongly recommends all appointees to seek independent financial advice regarding their personal circumstances in relation to both their old and new locations.
 
 


Exclusions

Relocation assistance offered by the University cannot be used to cover the costs associated with transportation, accommodation, insurance or storage of the following items:
 
  • Motor vehicles (international);
  • Articles for private enterprise or resale;
  • Trailers, motor vehicle spare parts and accessories;
  • Boats, yachts, caravans, etc.;
  • Wood, coal and other fuel;
  • Building materials;
  • Communication antennae (except where required to carry out University assigned duties);
  • Farm machinery;
  • Alcohol;
  • Horses and other livestock;  
  • Landscaping, gardening, lawn mowing and rubbish collection services (undertaken in either the home or host locations); or
  • Customs and Import Duties: any form of customs import duty; or agricultural and quarantine charges incurred as a result of items being brought into Australia (e.g. excess alcohol). The University will reimburse expenses for customs and import duty that are legitimately part of the relocation (e.g. pet quarantine).